Reporting
Reports and exports
Three things leave Visena from the AML surfaces: an MF-rapport ("report on suspicious circumstances") registered for Økokrim, a porteføljerapport ("portfolio report") for the board, Finanstilsynet or internal control, and an Excel extract of the list in front of you. The page closes with the two customer attributes that decide how a company is counted in them.
What leaves Visena, and to whom
Every output here starts from a screen documented elsewhere in this section, and none of them is sent anywhere by itself. What you get is a record or a file; the delivery is a step a person takes.
| Output | Who it is for | Format | Where it starts |
|---|---|---|---|
| MF-rapport | Økokrim | a registered record in Origo, plus a receipt PDF | «Send MF-rapport til Økokrim» in «Vurder syklusen» ("assess the cycle"), or the suspicious-matters row in step 4 of the kundetiltak ("customer measures") wizard |
| Porteføljerapport | the board, Finanstilsynet or internal control | PDF, Excel or both | «Hent rapport» in the list's «Flere valg» menu |
| Excel-eksport | your own work | risikoklassifisering.xlsx | «Eksporter til Excel» in the toolbar, or «Eksportér N til Excel» on the bulk bar |
MF-rapport til Økokrim
An MF-rapport is a rapport om mistenkelige forhold ("report on suspicious circumstances") under hvitvaskingsloven § 25–26, and Origo registers it as a structured record rather than as a note in a text field. The dialog is called «Registrer MF-rapport»; it is non-modal and movable, so you can keep reading the company card while you write.
Where the dialog opens from
- The button «Send MF-rapport til Økokrim» in the «Vurder syklusen» workspace — see Ongoing monitoring.
- The suspicious-matters row in step 4 of the kundetiltak wizard, where the button reads «Send MF-rapport» and the row also lists the reports already registered for the company — see The kundetiltak wizard The five steps.
Both open the same dialog, and the internal note field beside the button («Avdekket mistenkelige forhold?») is a note, not a report: only the dialog produces one.
What the report contains
Six sections, in the order the dialog presents them. Section C follows the structure of § 25 section C.
| Section | What goes in it |
|---|---|
| A · Rapportør og HVA | You are recorded as the reporter. The firm's hvitvaskingsansvarlig ("the person responsible for anti-money-laundering compliance", HVA on screen) is carried along as a snapshot. |
| B · Kunden | Name, org.nr and risk class as a snapshot, plus the implicated parties — beneficial owners and the board — attached automatically from the company card: «Andre tilknyttede personer (RRH, styre) vedlegges automatisk fra kundekortet.» The parties are frozen on submission (the dialog calls this the § 10 snapshot). |
| C · Forholdet | Area of crime (Hvitvasking / Terrorfinansiering / Bedrageri / Skattekriminalitet / Korrupsjon / Annen profittmotivert kriminalitet); the period «Forholdet startet» and «Til / oppdaget», the to-date prefilled with today; Totalbeløp (NOK); Melders egen referanse; and a previous report, picked from the firm's earlier MF-rapporter in Origo and/or typed into «Tidligere MFR-referanse (utenfor Origo)». An optional transaction block adds Type forhold (Enkelttransaksjon / Serie av transaksjoner / Mistanke uten utført transaksjon / Atferd / forsøk), Retning (— Ikke aktuelt / Sendt / Mottatt), a date, an amount with currency (NOK/EUR/USD/GBP/SEK/DKK/CHF) and the motpart ("counterparty"): name or company name, org.nr or national identity number (9 or 11 digits are validated, and letters are accepted as a foreign id), nationality, destination country and account number (IBAN). |
| D · Mistanken | Categories (multiple choice) plus Grunnlag ("the basis") and Melders vurdering ("the reporter's own assessment") — each at least 20 characters. |
| E · Tiltak | Tick what happened to the customer relationship — stopped, continued or terminated — and add a comment. |
| F · Bekreftelser | Three mandatory confirmations: the basis, the duty of confidentiality in § 28, and your BankID identity. All three must be ticked before the report can be registered. |
Registration, receipt and delivery
- You register the report. There is deliberately no draft and no autosave: write it, check it, register it.
- Origo answers with a reference number on the form
MFR-ÅÅÅÅMMDD-NNNNand the button «Last ned kvittering (PDF)». The receipt PDF reproduces the whole report — every section — with a reminder of § 28 and the line that a copy is kept for 5 years (hvitvaskingsloven § 30). - You deliver it yourself. The channel in this version is «Manuell levering» — manual delivery via
mfr.okokrim.no. Direct submission to Økokrim comes later. - The record stays readable. The «Åpne» link beside the previous-report selector opens a registered report read-only: all sections, the receipt card and the PDF button.
Registering is not reporting. Origo stores the report and hands you the reference number and the receipt PDF. It does not transmit anything to Økokrim in this version — the delivery to mfr.okokrim.no is yours to make, and the reference number is Origo's own.
Who may read it, and why it cannot be changed
§ 28 — two people, no exceptions. A registered report is visible to the firm's current hvitvaskingsansvarlig and to whoever registered it. There is no administrator exception. Appoint a new HVA and the previous one loses access. Nobody else ever learns that the report exists — so do not refer to it in a comment, a task or an e-mail that other colleagues can read.
§ 30 — nothing can be edited afterwards. A registered report can never be changed or deleted, and there is no draft to fall back on. If a detail turns out to be wrong, the record stands as registered; use Melders egen referanse and the previous-report selector to tie a later report to it rather than trying to correct the first one.
Porteføljerapport — «Hent rapport»
«Hent rapport» ("fetch report") sits in the Risikoklassifisering ("risk classification") list's «Flere valg» ("more options") menu and opens the dialog «Hent porteføljerapport», subtitled «Konfigurér uttrekk for styret, Finanstilsynet eller intern kontroll». Only classified customers are included, and the period bounds metadata and history rather than filtering rows.
Four templates
A template prefills the fields; everything in it can then be changed.
| Template | Prefilled with |
|---|---|
| Kvartalsrapport — styre/ledelse | quarter · all classes · PDF |
| Tilsynsrapport — Finanstilsynet | year · Høy · PDF and Excel |
| Internkontroll — månedsavstemming | month · all classes · deviators only · Excel |
| Tilpasset rapport | nothing — you set every field yourself |
Adjustable throughout: the period (month, quarter, year, or custom dates), the classes (chips read from the published model), the scope (Alle / Foreløpig avviker / Til godkjenning / Periodisk forfalt), the format (PDF / Excel / Begge) and the file name, prefilled «Porteføljerapport Q<kvartal> <år>».
Generated in the dialog, or in the background
A live estimate follows your choices — «Estimat: rapporten vil dekke ~N kunder». By default the report is generated on the spot («Genereringen tar vanligvis under ett minutt.») and the files download at once; «Begge» gives two downloads.
«Generer i bakgrunnen» ("generate in the background") is a checkbox in the dialog: «Rapporten legges i bakgrunnsjobber, og kan lastes ned derfra når den er klar.» It is ticked automatically once the estimate passes 500 customers («Stor rapport — anbefales for mer enn 500 kunder.»), and a deliberate choice of your own overrides that. In background mode the dialog closes immediately («Rapporten "<navn>" genereres i bakgrunnen.»), the job is followed in bakgrunnsjobber, and when it is ready («Porteføljerapporten «<navn>» er klar») the file is downloaded from there — from the live job bubble or from the «Alle bakgrunnsjobber» dialog, with «Last ned på nytt». «Begge» becomes two jobs with one file each.
The download link lives 7 days. A report you will need after that should be archived rather than left in bakgrunnsjobber — or simply generated again when the time comes.
What is in the file, and where it is filed
- PDF is the summary: the parameters you chose, the KPIs and the class distribution.
- Excel is the detail: a summary sheet plus the full customer list. Tilsynsrapporten adds a Historikk sheet, and Internkontroll an Avstemming sheet.
«Arkiver i Dokumentcenter» ("archive in the document centre") is on by default. The report is filed under the folder AML / Porteføljerapporter on the agency's own internal company and turns up under Dokumenter, with the toast «Rapporten er generert og arkivert i Dokumentcenter.» With «Begge», each of the two files is archived from its own job.
Archiving needs an internal company. The top group must have one. Without it the archiving step stops and explains why — clear the checkbox to download the report without archiving it.
Excel-eksport
Two exports write the same file: risikoklassifisering.xlsx, the list's standard columns, autofilter on, header row frozen. They differ in which rows they take.
| Menu item | Rows it takes |
|---|---|
| «Eksporter til Excel» the toolbar's «Flere valg» menu | The whole filtered list — every row matching the current filters, view and column filters, with no page limit. The Foreløpig column marks a deviation with «(avvik)». |
| «Eksportér N til Excel» the bulk bar's Mer menu | Exactly the rows you ticked — including rows that are inactive, and rows that have slid out of the current filter since you ticked them. |
The filters, the views and the columns themselves belong to the list, and are described in Risk classification The company card.
Land-eksponering og rapporteringsplikt (§ 4)
Two fields that travel with the customer rather than with a report: one you set by judgement, one Origo derives. Both are visible in the list and on the company card's «AML-risiko» tab, and both narrow who a report covers.
- Land-eksponering ("country exposure") is a manual field per company and is never derived automatically. It records your judgement of geographic exposure — owners, subsidiaries, where the business actually operates — and is set on the «AML-risiko» tab with the choices Norge / EØS / Utenfor EØS / Sanksjonert. Unset reads «—». The value shows in the list's «Land» column (hidden by default, drawn as a coloured marker) and is filtered in the «Eksponering» filter group.
- «Rapporteringspliktig (§4)» is derived. It is the flag «Firmaet er rapporteringspliktig etter hvitvaskingsloven» from step 1 of the customer's last concluded cycle: the customer is itself an entity covered by hvitvaskingsloven. It shows as a badge on the «AML-risiko» tab and is filtered in the AML flag group.
- The Tjenester filter in the same group reads the service register — the service selection from the last concluded cycle.
A prospect is never § 4. The flag comes from a concluded cycle, so a company that has never concluded one carries no badge whatever its real status. It is set in step 1 of a cycle and takes effect when that cycle concludes — there is nothing to edit on the badge itself.